Run Sheets

Run sheets define the daily routes for mobile patrol guards. Each sheet specifies a sequence of stops with times, instructions, and assignments.

Accessing Run Sheets

Navigate to Operations → Scheduling → Run Sheets in the sidebar, or from the Vehicle Manager section.

Creating a Run Sheet

1. Click Create Run Sheet.
2. Fill in the header:
   • Sheet Name (e.g., "Route 1 — Downtown")
   • Date — the date this run sheet is for.
   • Start Time and End Time — overall window.
   • Mobile Patrol — select which patrol this belongs to.
   • Guard (optional) — assign a specific guard.
   • Vehicle (optional) — assign a specific vehicle.
3. Add Stops.

Adding Stops

Each stop represents a location the guard must visit:

1. Click Add Stop.
2. Configure:
   • Site — select from your sites list.
   • Start Time and End Time — when the guard should be at this stop.
   • Duration — expected time on-site (in minutes).
   • Stop Type — typically "Mobile Patrol Stop".
   • Contract (optional) — link to a billing contract.
   • Instructions — free-text notes for the guard.
3. Repeat for each stop on the route.

Reordering Stops

Drag and drop stops to change the visit order. Times should be sequential — the system validates that stops don't overlap.

Removing Stops

Click the × on any stop to remove it.

Stop Statuses

As the guard progresses through the run sheet, each stop updates:

Viewing Run Sheets

• Filter by Date — see run sheets for a specific day.
• Filter by Patrol — narrow to a specific patrol route.
• Each run sheet shows its name, assigned guard, vehicle, number of stops, and overall status.

Editing a Run Sheet

Click any run sheet to open it. You can:

• Change the assigned guard or vehicle.
• Add, remove, or reorder stops.
• Update instructions.
• Adjust times.

Deleting a Run Sheet

Click the three-dot menu → Delete. Confirm in the dialog.

Tips

• Create run sheets the day before so guards can review their routes in advance.
• Include clear instructions at each stop — what to check, who to contact, special procedures.
• Assign vehicles to ensure the right equipment is available.
• Review completed run sheets to verify guards visited all stops on time.

Related Articles

• Patrols & Checkpoints
• Scheduling Shifts
• Vehicle Management
• Managing Sites