Managing Tasks, Work Logs, and Daily Summaries

Attforce is built around a simple idea: every shift should leave a clear record of what happened. Tasks, work logs, issue reports, photos, and summaries help teams prove work was completed and understand what needs follow-up.

Tasks and Work Instructions

Tasks tell employees what needs to be completed during a shift. Work instructions explain how the work should be done.

Good task lists are:

• Clear and specific.
• Organized in the order work should happen.
• Short enough to complete during the shift.
• Reusable for repeat work.
• Easy for managers to review.

Examples:

• Unlock main entrance by 7:00 AM.
• Clean lobby floors and restrooms.
• Check supply closet and report low inventory.
• Inspect common areas before closing.
• Upload photos after completing the final walkthrough.

Work Logs

Work logs help employees record what happened during the shift. Logs can include notes, updates, completion details, and follow-up items.

Use work logs for:

• Progress updates.
• Completed work notes.
• Customer or site observations.
• Supply shortages.
• Maintenance needs.
• Anything a manager should know before approving the shift.

Issue Reports

Issue reports should be used when something needs attention beyond a normal work note.

Common examples include:

• A locked area that prevented work from being completed.
• Missing supplies or equipment.
• Damage found during the shift.
• A safety concern.
• A client request that needs manager follow-up.

Encourage employees to add photos and clear notes when reporting issues.

Daily Summaries

Daily summaries help managers, owners, clients, or supervisors see the most important shift details in one place.

A useful daily summary can include:

• Completed shifts.
• Missed or late clock-ins.
• Completed and incomplete tasks.
• Issue reports.
• Photos or supporting notes.
• Manager review status.
• Follow-up items for the next shift.

Best Practices

• Keep tasks short and direct.
• Ask employees to submit notes while the work is still fresh.
• Use photos when proof of completion matters.
• Review incomplete tasks before approving the shift.
• Share summaries with stakeholders who need visibility.

Related Articles

• Getting Started with Attforce
• Setting Up Locations and Teams in Attforce
• Reviewing Exceptions and Approving Time in Attforce