Equipment Management

Track every piece of security equipment your company owns — from radios and phones to uniforms and body cameras. Assign items to guards, track condition, and log maintenance.

Accessing Equipment

Navigate to Assets → Equipment in the sidebar.

Equipment Inventory

The main view shows all equipment in a searchable table:

• Search by name, serial number, or type.
• Filter by status, condition, or type.

Adding Equipment

1. Click Add Equipment.
2. Fill in:
   • Name (e.g., "Motorola Radio T400")
   • Type: Radio, Uniform, Phone, Vehicle, Body Camera, Flashlight, Keys, Other
   • Serial Number
   • Condition: New, Good, Fair, Poor, Retired
   • Status: Available, Assigned, Maintenance, Decommissioned
   • Location (which site or storage room)
   • Photo (optional)
3. Save.

Equipment Statuses

Condition Tracking

Assigning Equipment to Guards

1. Click an equipment item to open its details.
2. Click Assign to Guard.
3. Select the guard.
4. Set the assignment date.
5. The guard can see assigned equipment in their mobile app.

Logging Maintenance

1. Open an equipment item.
2. Click Log Maintenance.
3. Enter:
   • Date
   • Description of service performed.
   • Cost (optional).
   • Damage Severity (if applicable): Minor, Moderate, Severe, Destroyed.
4. Save.

View the full maintenance history on each item's detail page.

QR Code Tracking

Each equipment item gets a unique QR code:

• Print and attach to the physical item.
• Guards can scan to check in/out equipment from the mobile app.

Tips

• Audit equipment quarterly — update conditions and catch missing items.
• Use serial numbers for high-value items to prevent loss.
• Track maintenance costs to plan replacement budgets.
• Decommission items that are beyond repair instead of leaving them as "Poor" condition.

Related Articles

• Managing Guards
• Vehicle & Fleet Management
• Managing Sites