Creating and Publishing Schedules in Attforce
Attforce helps managers plan coverage across locations, assign employees to shifts, and keep teams informed when schedules change.
Before You Build a Schedule
Before creating a schedule, make sure your setup includes:
- Active locations.
- Employees and roles.
- Availability or time-off notes.
- Work instructions for each location if they are needed.
- Any coverage requirements for the week.
Create a Shift
A shift should include the details an employee needs to show up prepared:
| Field | Why it matters | ------- | ---------------- | Location | Tells the employee where to report. | Date and time | Sets the start and end of the shift. | Role | Helps managers assign the right person. | Assigned employee | Shows who is responsible for the shift. | Instructions | Gives context for what needs to be done. | Tasks | Lists work that should be completed during the shift. |
|---|
Use Open Shifts
Open shifts are useful when a manager knows coverage is needed but has not assigned an employee yet.
Use open shifts for:
- Extra coverage.
- Last-minute callouts.
- Seasonal or event work.
- Shifts where employees can request assignment.
Once an employee is assigned, review the schedule again before publishing.
Publish the Schedule
Publishing makes the schedule visible to the team. After publishing, employees can see their upcoming shifts and managers can monitor coverage.
Before publishing, check for:
- Empty shifts that still need coverage.
- Employees scheduled outside their availability.
- Overlapping shifts.
- Missing location details.
- Missing instructions for important work.
Managing Schedule Changes
Schedules change. Attforce helps teams keep changes visible so everyone works from the same plan.
Common updates include:
- Reassigning a shift.
- Changing a start or end time.
- Adding extra coverage.
- Approving a shift swap.
- Responding to a time-off request.
When changes affect an employee, make sure the updated schedule is published and communicated clearly.
Related Articles
- Setting Up Locations and Teams in Attforce
- Using the Attforce Time Clock
- Reviewing Exceptions and Approving Time in Attforce